Working on a Tight Schedule

A task may demand for your time but a discerning person knows that not every task has to be accommodated.

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Last year, with the overwhelming amount of tasks and projects that almost blew me away, I could not believe I was able to make it out completely sane to continue another year. Haha! I had to work with people in facilitating camps, conferences and other programs. I had to make reports and attend to a lot of meetings within and outside of my usual work. If not for the grace and sustenance of the Lord, I am not sure how things will work out for me. But God is good! He strengthens me and continues to do so!

Working on a Tight Schedule

Come 2018, and TADAA! Tasks seem to double and expectations turned gargantuan. If you are like me who finds it more difficult to say NO to people than the actual task itself, this is nothing but normal. Also, if you are like me who never backs out of challenges, this just fuels creativity, passion, and foresight within. But honestly, some challenges really take the best of me.

Speaking of foresight, one thing that concerns me for the rest of the year is how will I manage my limited time when commitments REALLY overlap. Before, whichever is written first on my calendar has the priority over my schedule. If a ministry meeting is announced on a certain day but I already have a prior commitment with my college friends for a catch-up session, I will choose the latter and excuse myself for the ministry meeting. This is because I value commitments. However, I think this should not always be the case. A task may demand for your time but a discerning person knows that not every task has to be accommodated. With this in mind, I drafted a simple scheme to help me decide which task or project takes priority.

DISCLAIMER: After seeing my decision-making guide, you may think that I am too fickle-minded and incompetent to decide for myself. Please don’t judge me. I just want to put my life in order. Haha!

FIRST: Identify your commitments and group them accordingly.

Since my day usually revolves around spreadsheets, I jot down my commitments and tasks using color coded-schematic.

Sched 1

I wrote these tasks and commitments in random. Other things are sure to be added as I remember them. But take note that I grouped my major activities into four areas: Ministry, Work, Relationships and Outlets. Since I am working in a church organization, sometimes Work and Ministry overlap, which is both a pro- and a con- because they often have shared schedule. Nevertheless, I have to define which is which.

* Outlets are activities that help me de-stress when toxicity level escalates.

SECOND: Decide which of your major commitments takes priority over the other.

Inasmuch as I would like to have it as: Relationships – Ministry – Work – Outlets, this is not always the case. Often, Work comes first because it is my primary source of income and usually demands most of my time, followed by Ministry. Relationships come third because they are the most capable of understanding your schedule. Outlets come last because obviously, rest and relaxation comes after all the work has been exhausted, not during and definitely not prior.

Sched 2

* No, I am not trying to rank which is more important and significant than the other, I’m just trying to assess my commitments based on practicality of scheduling. You may have a different view regarding this.

THIRD: Group your specific tasks into HIGH, MEDIUM and LOW

HIGH – meaning this really has to be prioritized because not doing so will compromise your schedule.

MEDIUM – this can be postponed to a later time but must be given attention to afterwards, otherwise will compromise your schedule.

LOW – you can excuse yourself out of these without any drastic effect on your schedule, but can be attended to when the luxury of time permits.

Priority

 * I intentionally left some tasks covered so I won’t offend some people because they just ranked medium or low on my priorities. I devised this to help me in decision making, and to spare myself from entangled commitments.

With this scheme, it will be much easier for me to decide which tasks must be attended to first because I have already decided their order of priority. Also, this is a reminder that things has to be done promptly so commitments will not stack, hence a disaster schedule.

Anyway, ang dami kong time at di halatang busy. Hahaha!

If you think this might help you, you may download one through this link: Commitments Diagram. ‘Til next post!

A Single’s Journey to Family & Finance Conference 2017

The whole idea of investing emanates from you being a good steward.

I love going to seminars about biblical stewardship and financial management. Partly because yun ang naging course ko noong college, pero mas compelling reason din siguro na kailangan ko ng matinding motivation para maging mas matipid, masinop at enterprising. Kaya nga when I learned about CCF’s Family and Finance Conference on Facebook, I immediately clicked “interested”, without even checking the registration details. 🙂

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Yet when I was notified na malapit na yung event, and I learned that it will cost me P850-1k/tix (P1.5k-2k couple’s rate), medyo napaisip ako. I wanted to give it a go kaso I have bills waiting for me. Kailangan ko ulit I-spell ang P.R.I.O.R.I.T.I.E.S. Sa huli, I decided to give it up (pero narealize ko rin na I really need to learn how to manage my resources para sa mga susunod, hindi na mahirap mag-decide. Haha!).

Eh mabait si Lord. I read from Joei and Me’s Facebook page that she’s giving away free tickets for the event. I messaged her, and she told me to wait until 3pm for the announcement of winners. Since I seldom win in any kind of raffle draws, medyo chill lang. Until I received a personal message from Ms. Joei telling me that I won a pair of tickets! Wooh! Thanks for hosting the giveaway Ms. Joei! God bless you more! 🙂

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So ang medyo inalala ko na lang after ay since couple ticket and napanalunan ko, saying naman ang blessing kung mag-isa lang ako. Syempre meron na ako on top of my mind na iimbitahan, hehe. Kaso, hindi siya available (aww, sad). Then I thought, maybe a college friend? Time to catch up and apply the Pray-Care-Share lesson namin sa church. Kaso I didn’t get any response. Then pag-uwi ko, I realized, bakit hindi si mama? Siya na lang ang ide-date ko! Besides, tamang-tama rin ang seminar na ito as the CFO ng aming munting pamilya. So, ayun na. 🙂

Learning from the gurus

Yung first session pa lang, medyo mahirap na i-swallow. We were asked to conduct a personal financial health check by identifying what we own and what we owe. As an accounting major, at dahil nasa financial management din ang trabaho ko, medyo familiar naman na ako kahit paano sa mga financial concepts being discussed, pero iba ang kabog kapag sarili mong pera ang inaanalyze mo. Pero mas mahirap lalo kung wala ka naman talagang iaanalyze. Haha!

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Then came budgeting. Ang saya! I was encouraged to set financial goal, both for short term, medium term and long term. Ang daling maglista ng mga financial goals natin sa buhay – this age, dapat may ganito na… this age dapat meron na ako nito… this year ganito na dapat…. But setting goals is just the beginning of achieving such goals. It doesn’t end there. Malayong lakbayin pa!

While Joy Mendoza is speaking, alongside her husband Edric Mendoza, about her husband being so in love with spreadsheets, I uttered a silly prayer: Lord, help me to love spreadsheets too. I can’t believe na my whole career revolves around using spreadsheets and yet hindi ganun katindi ang pagmamahal ko dito. Hahaha!IMG_1145

Makailang ulit din tinanong kung ilan ang single sa crowd. Madami rin, considering that the event is a Family and Finance seminar. Magandang pagkakataon to learn the value of finances in the context of the family. The fact that most of the speakers did their talk as couple is something that I really appreciate. #RelationshipGoals indeed.

Ptr. Joby Soriano shared that 2/3 of couples fail to talk about money matters before they say ‘I Do’. No wonder why finances remain as the most argued concern for couples. Contentment is key, he emphasized. We are mere stewards, God is the owner, controller and provider of all things.

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After all the talk, I am convinced that there is really no great divide between the secular and the spiritual. Sabi nga ni Mr. Randell Tiongon, “the whole idea of investing emanates from you being a good steward” and in Proverbs 13:22a, which Mr. Tiongson emphasized as well, “A good person leaves an inheritance for their children’s children”.

 

Next StepsIMG_1133

Syempre, Mama and I discussed about what we’ve learned from the conference. Medyo inexplain ko yung ilang concepts na hindi niya masyadong naintindihan, but nevertheless I am glad that like me, she’s encouraged to be more enterprising, to save and on top of that to be a good steward of God’s entrusted resources.

On my part naman, mamahalin ko na si MS Excel.

Tsaka parang rewarding din sigurong maging RFP 🙂